| Application Owner | Global responsibility for the entire SmartChat application; can manage all spaces and users. |
| API Key | A unique access key that allows external systems to securely access SmartChat functionality. |
| Workspace | An area for creating, editing, or deleting custom resources (models, knowledge collections, prompt templates). |
| Workspace Resources | Three categories: custom models, custom knowledge, and custom prompt templates, each individually created/customized. |
| Auto-Sync | Automated synchronization: automatic data upload from a linked data source. |
| Cloud Environment | An externally operated computing system that provides data and programs over the internet, rather than storing them locally. |
| Advanced Parameters | Additional settings for fine-tuning a function or model. |
| Ingestion Configuration | The process of integrating data from a data source. Various configurations can be set for ingestion (speed vs. accuracy). |
| AI | Artificial Intelligence. |
| LLM | Large Language Model: an AI model for processing and generating text. |
| My Space | Default space, selected by default after login. Custom resources can be used here. |
| Multimodal Model | An AI model that can process different data types (e.g. text and images). |
| Prompt | User input (question or instruction to an AI). |
| PSA DSK3-compliant | Private Security Assessment: Data Security Class 3 = GDPR-compliant. |
| RAG | Retrieval Augmented Generation: context-based document search with language model support. |
| Space | A dedicated area that makes space-specific knowledge available to all assigned users. |
| Custom Models | Self-created AI models that can be built and customized for specific tasks. |
| Custom Prompt Templates | Templates for standardizing repetitive queries. |
| Custom Knowledge | Can be used as context in individual chats and with custom models. |
| Single Sign-On (SSO) | A procedure where the user logs in once and can then access multiple applications without re-authenticating. |
| System Prompt | A predefined technical background instruction that is always included by a model. |
| Tag | A short keyword marker for categorizing chat histories. |
