Sharing & Visibility

Every workspace item (collection, assistant, or prompt template) has a visibility that controls who else in the active Space can see and use it.

Visibility levels

Level	Who can see it
Private	Only the creator.
Shared with groups	The creator plus the specific groups the item is shared with.
Public	Everyone in the Space. Whether users can create public items at all is controlled by an admin setting.

Note

A Space Owner can see and edit all workspace items in their Space, regardless of an item’s visibility or who created it.

Access levels

When an item is shared with a group, that group is granted one of two access levels:

Access	What the group can do
Read	Use the item (e.g. reference a collection in a chat, run an assistant, invoke a prompt template).
Write	Use the item and edit it in the workspace.

Scope

Sharing is always scoped to the active Space:

• You can only share with groups that exist in the current Space.
• A shared item is only visible inside that Space — it cannot be referenced from another Space, even if the user has access to both.
• Groups themselves are Space-scoped, so a group named engineering in Space A is unrelated to a group of the same name in Space B.

For the full role-by-role permission matrix (who can create, share, or make items public), see Roles & Permissions.