Space Administration

Space Owners administer their Space directly in Smartchat. The Admin Panel inside the app covers everything a Space Owner needs day to day: members and their roles, the Space’s own settings (confidentiality, API key, models), and the data connections that feed content into the Space. Regular users do not see it.

Opening the Admin Panel

1. Make sure the Space you want to administer is the active Space. Pick it in the Space selector at the top left. Every page of the Admin Panel acts on the active Space only.
2. Click your profile image at the bottom left and choose Admin Panel.

The Admin Panel opens on the Users tab. As a Space Owner you see two top-level tabs:

Tab	Sections	What you do there
Users	Space Members, Groups	Add and remove members, change their role; manage the Space’s custom groups.
Settings	Models, Space, Data Connections, S3 AutoSync, Web Search	Configure the Space and its Confluence and S3 sources.

Note

Data Connections and S3 AutoSync are only shown when the integration is enabled for your Smartchat environment. Web Search appears when per-Space web search configuration is enabled.

Who has access

• Space Owner: sees the Admin Panel in every Space they own. In other Spaces the Admin Panel is not available.
• OpenWebUI-Admin: sees the Admin Panel in every Space, including the global user overview and platform settings. Admins who are not also owners of the active Space cannot manage its members: the backend rejects the change.
• Application Owner and Data Scientist: platform-level roles that still work in the separate legacy admin panel. See below.

For the full capability list see Roles and Roles & Permissions.

The Default Space

The Default Space cannot be administered from the Admin Panel. Its membership is derived from your identity provider, so the Space Members list is read-only there: roles cannot be changed and members cannot be added or removed.

What still lives in the legacy admin panel

Creating a Space and assigning its first Space Owner remain Application Owner tasks in the separate admin panel, see Setting Up a New Space. Everything after that first hand-over happens in Smartchat.